Accounts Payable Clerk

Hartford, CT

Job Summary:

The Accounts Payable Clerk will process accounts payable and employee expense transactions and interact with vendors. In addition, the incumbent will perform a variety of other accounting and finance duties.  At all times, she/he must portray a positive image that is representative of policies, procedures, and promotes customer service to internal/external stakeholders.

 

Supervisory Responsibilities:

  • None.

 

Finance Duties/Responsibilities:

  • Process and verify invoices, expense reports and check requests for proper account codes, department codes, discounts, payment terms and the appropriate signature approval
  • Create and maintain Financial Edge records and electronic filing system in an efficient and effective way to ensure accuracy, and ease of information/invoice retrieval. 
  • Build and sustain professional customer focused relationships both internally and externally for responding to questions effectively, resolving billing problems; acts as the Finance Department liaison between departments and vendors
  • Perform Monthly Sales Tax Returns
  • Performs monthly bookkeeping duties
  • Serve as back up for Product Sales accounting
  • Assist in Insurance needs of the volunteers through additional insurance & safety requirements.
  • Gathers and compiles data related to risk from internal and external resources.
  • Serve as a back-up to Finance Specialist and Finance Manager personnel
  • Prepares and develops reports and other materials for Audit.
  • Utilizes various computer applications and software packages; maintains and generates reports; inputs, maintains, and utilizes data to develop reports using spreadsheet software; may create, format, and revise charts, graphs, flowcharts, worksheets, booklets, and forms using word processing, desktop publishing, and other computer applications.
  • Embrace and enhance a culture that reflects the council’s commitment to diversity and inclusion
  • Performs related duties and projects as required.

 

Required Skills/Abilities:

  •  Excellent verbal and written communication skills.
  • Proficient in Microsoft Office Suite or related software
  • Ability to work independently and in a fast-paced environment.
  • Ability to anticipate work needs and interact professionally with internal and external customers. 
  • Excellent organizational skills and attention to detail.
  • Strong analytical and problem-solving skills.
  • Must be able to learn accounting software systems. 

 

Education and Experience:

  • High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting preferred.
  • At least two years of related experience required.

 

Additional Job Requirements and Physical Demands:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.
  • Active participation in Product Sales Initiatives
  • Become a registered member and maintain membership of GSUSA