Camp Administrative Assistant (Seasonal)
The Camp Administrative Assistant works directly with the Camp Director and the Camping Services Specialist is responsible for the management of camp business operations, including but not limited to: camp registration information, attendance and financial reporting, distribution of information to campers and families, and interfacing with various GSOFCT Departments including program services, registration, product sales, human resources, IT, and camp property team. She/he must be familiar with State of Connecticut Office of Early Childhood, American Camping Association (ACA), Girl Scout Safety Activity Check Points (SAC), and GSOFCT policies.
- Participates in the daily camp administration, responsible for the overall business operation of the camp and its public image.
- Act as liaison to Human Resources for data collection of paperwork necessary for employment and payroll.
- Assists with planning and implementation of pre-camp training, in-service training, and staff meetings throughout the summer. Participates in supervisory conferences.
- Follows and enforces Camp Staff Personnel Policies. Provides conflict resolution and problem solving with staff as needed.
- Supervises the operation of the camp Trading Post, including inventory, sales and operations for campers during camp sessions.
- Ensures business office is adequately staffed. Manages customer service relations via telephone and in person with the campers, staff and parents, including returning telephone calls and delivery of messages promptly.
- Keeps records, reports, and maintenance requisitions as necessary.
- Provides effective written and verbal communication with and between camp staff, campers, camp administrators and other GSOFCT representatives.
- Keeps the Camp Director and Camp Manager informed on activities, problems, and concerns on an on-going basis.
- Assists with the development and implementation of camp emergency action plans and drills including an accurate up-to-date daily listing of all individuals at the camp facility.
- Ensures and maintains professional camper/staff relationships.
- Participates in opening and closing procedures of the camp season.
- Ensures that all health, safety and program standards are followed at all times in compliance with ACA, Council policy, Girl Scout SACs, and Connecticut State Laws and regulations.
- Supervises the bus transportation system for the camp.
- Works with camper registration files, keeping attendance records, badge completion reports, and other ad-hoc reporting as may be needed.
- Responsible for the collection of end of week Camper Experience Surveys, and data entry to the designated IT site by close of business on Fridays.
- Works closely with the Camping Services Specialist to update the Camp Newsletter, which is published weekly on Tuesday.
- Responsible for maintaining and updating the Business Manager Manual.
- Attend one of the three overnights.
- Other duties as assigned.
SKILLS AND COMPETENCIES:
- Must be at least 20 years old.
- High School graduate or equivalent. Associate or bachelor’s degree in business or accounting, preferred.
- Ability to keep accurate, detailed records and reports.
- Ability to manage multiple priorities.
- Computer proficiency with Microsoft Office, including Excel, Word, Publisher and Outlook.
- Ability to work with a diverse group of campers and staff (background and abilities).
- Ability to lift up to 50 lbs. and physically able to endure out-of-doors work environment in extreme weather conditions.
- The ideal candidate will possess managerial competence which relates to job responsibilities including successful experience in camping, group leadership, business practices and organizational skills. Must possess experience working with children. The candidate must show willingness to abide by the policies and practices of Girl Scouts of Connecticut.
- Adult Child First Aid/CPR/AED certification or willingness to obtain.